What Documents Are Included In Safeguarding Records?

What should be included in any written record?

The person providing the information must be named and identified.

The date and time when the information was provided must be recorded.

The reasons for seeking or providing the information should be recorded..

Are safeguarding records disposed of once the case is closed?

On closure – A file should be reviewed immediately when it is closed. The long term value may be quite clear at this stage. First review – Review five years after the file was closed.

What is the difference between recording and reporting?

As nouns the difference between record and report is that record is an item of information put into a temporary or permanent physical medium while report is a piece of information describing, or an account of certain events given or presented to someone.

Why is record keeping important in safeguarding?

1.1 Why do we need to keep records? settings and when working with external agencies ▪ It can support settings to demonstrate action taken to reduce impact of harm to a child ▪ It helps to evidence robust and effective safeguarding practice in inspections and audits.

How do I fill out a safeguarding report?

Process for reporting safeguarding concernsRemain calm and reassure the person that they have done the right thing by speaking up.Listen carefully and give the person time to speak.Explain that only the professionals who need to know will be informed, but never promise confidentiality.Act immediately, and do not try to address the issue yourself.More items…

What is good record keeping?

The overall principles of record-keeping, whether you are writing by hand or making entries to electronic systems, can be summed up by saying that anything you write or enter must be honest, accurate and non-offensive and must not breach patient confidentiality.

What happens when a safeguarding is raised?

The alert can also be raised by someone who thinks it might be happening. When the council receives the alert they have to decide whether safeguarding is the right route. They will do this by gathering information. If the council decide safeguarding is the right route, then it will be allocated to a professional.

What is reporting and recording?

The recording (patient registration) and reporting system is used to systematically evaluate patient progress and treatment outcomes, as well as to monitor overall programme performance (through cohort analysis).

What is the importance of accurate record keeping?

An accurate written record detailing all aspects of patient monitoring is important, not only because it forms an integral part of the of the provision of care or nursing management of the patient, but because it also contributes to the circulation of information amongst the different teams involved in the patient’s …

What are the three main types of records?

Some of the most significant record types are:Property records – title deeds and settlements.Accounting papers – including rentals, vouchers, surveys and valuations.Legal papers.Inventories.Correspondence.Enclosure papers.Manorial papers – court rolls, custumals, terriers, surveys etc.Personal and political papers.More items…

How can I improve my record keeping system?

4 Steps to Improve Your Records Management in the New YearReview document retention schedules. Adhering to accurate retention schedules is crucial for successful records management. … Properly dispose of expired files. … Reduce clutter and regain space. … Monitor your records management program.

What is an example of safeguarding?

What are Safeguarding Issues? Examples of safeguarding issues include bullying, radicalisation, sexual exploitation, grooming, allegations against staff, incidents of self-harm, forced marriage, and FGM. These are the main incidents you are likely to come across, however, there may be others.

What are important records?

Important Records is an American independent record label based in Groveland, Massachusetts. The idea behind the label is to be like a good record store, with releases from diverse artists and genres.

What are the 5 basic filing systems?

Five basic filing steps are: Conditioning, Releasing, Indexing and Coding sorting. 1. Conditioning; Removing all pins, brads, and paper clips; Stapling related papers together; Attaching clippings or items smaller than page-size to a regular sheet of paper with rubber cement or tape. 2.

What is the purpose of recording information?

Purpose of recording Provide continuity of service when workers change. Communicate information to other staff and agencies where appropriate. Enable managers to monitor the work of staff and give appropriate advice, support and direction.

How long are safeguarding records kept?

10 yearsinformation should be retained on file, including for people who leave the organisation, at least until the person reaches normal retirement age, or for 10 years if that is longer. The purpose of the record is to enable accurate information to be given in response to any future request for a reference.

Why is recording and reporting important?

Good recording practices are necessary for effective case-management. … Effective and accurate recording and reporting systems, whether paper-based or electronic, are essential to ensure high-quality care of TB patients and to ensure accurate sharing of information.

What are the procedures for safeguarding?

Safeguarding and child protection procedures are detailed guidelines and instructions that support your overarching safeguarding policy statement. They explain the steps that your organisation will take to keep children and young people safe and what to do when there are concerns about a child’s safety or wellbeing.

How long do local authorities keep records?

approximately 100 yearsRecords which must be kept indefinitely [or for approximately 100 years] for legal and/or administrative purposes, and/or are of enduring value for historical research purposes and so suitable for transfer to the authority’s archive or place of deposit.

What is a safeguarding incident?

a concern or incident that indicates an adult with care & support needs- (i) is experiencing or is at risk of abuse or neglect, and. (ii) as a result of their care & support needs, are unable to protect themselves against abuse or neglect, or the risk of it, and takes action to respond, and to report the concern.